2021
JAPANFEST VISITOR TERMS AND CONDITIONS

WAIVER OF LIABILITY
 

By attending and/or participating in JapanFest 2021, each attendee or participant
(1) Acknowledges that his or her attendance and/or participation involves risk.
(2) Agrees to assume and accept all risk of loss to persons or property (including death).
(3) Agrees to release the organizers, promoters, sponsors, hosts, and volunteers of JapanFest 2021 and their respective agents, officers, servants, affiliates, and employees from all liability, claims, demands, and causes of action, present, and future, arising out of or related to any loss, damage, or injury including death, that such attendee or participant may sustain in connection with his or her attendance at or participation in JapanFest 2021.
(4)  Agrees that this release is binding upon his or her heirs, executors, administrators, personal representatives, and assigns.
(5) Grants JapanFest the irrevocable permission to use his or her image, likeness, voice, or sound recordings in any media or promotional materials whatsoever and without compensation.

RULES AND REGULATIONS

COVID-19:           TBD.       (LAST UPDATED ON 8/10)
Regarding Masks: JapanFest will impose mask requirements according to CDC and venue guidelines.

For more information on appropriate face coverings, please check the CDC's guidelines.

For the safety of our employees and guests, please do not attend if you are sick or have recently been sick.
Please do not attend if you have been in close contact within the past 14 days with anyone who has had COVID-19 or if someone in your household is currently infected with COVID-19.

We ask that you wear your mask at ALL TIMES, including both inside and outside the venue.

We may ask you to leave our event if you do not follow the rules.

Please maintain social distance by keeping at least 6 feet from one another while waiting in line. 

If you are in an at-risk group, please think about staying home.

Under Georgia law, there is no liability for an injury or death of an individual entering these premises if such injury or death results from the inherent risks of contracting COVID-19. You are assuming this risk by entering these premises. Sec. 51-16-3(a)(2), Georgia Code Sec. 4 of Georgia COVID-19 Pandemic Business Safety Act


*Please note: JapanFest is not responsible for attendance influenced by COVID-19. JapanFest is not liable for any problems caused by COVID-19.  Ticket(s) are nonrefundable. 
 

Safety guidelines for Gas South District can be found here: COVID-19 Procedures

**Rules and safety guidelines will be updated depending on the current situation and CDC and venue guidelines.
 

CHANGE OF SPECIAL EVENTS

Announced events and guests are subject to change and/or cancellation without notice. Every effort will be made to announce any changes via the Internet, pre-convention publications, and our onsite newsletter, but sometimes last-minute changes will occur.

CHILDREN
JapanFest prides itself on being a family-friendly festival. However, the convention space will become very crowded and JapanFest does not provide any type of child care. Please plan accordingly. Also, it is recommended that an adult accompany all minors at all times. There is no convention-wide public announcement system, so please keep an eye on children! If you have a problem with a lost child, please contact any security member or the Information Desk and the staff will help in any way they can.

 

BEHAVIOR
We reserve the right to ask you to leave the festival and refuse to refund your admission if the JapanFest, Gas South Convention Center, security, or police personnel judge that your behavior is inappropriate. JapanFest reserves the right to interpret the meaning of inappropriate behavior.

JapanFest’s priority is everyone’s safety. The following acts of disruptive behavior will not be tolerated: fighting/sparring (fake or real, including sword swinging), heckling, impeding traffic flow, offensive behavior, failure to observe basic hygiene, public inebriation (or similar intoxication), or any other failure to follow the rules.
Attendees of JapanFest attend at their own risk. JapanFest takes no responsibility for any damages incurred to property or persons of guests, artists, dealers, or attendees. Smoking is not permitted inside any buildings. Offensive or revealing attire is not permitted.

JapanFest takes no responsibility for lost items. All lost items will immediately be turned into the Gas South Convention Center’s Concierge Desk. Please contact the GSC Concierge Desk if you have lost an item.

JapanFest is a family-friendly and family-oriented event, and as such prohibits revealing costumes and attire.  Please have a full-coverage top + shorts for women and shorts and shirt for men.  If men are cosplaying a shirtless character, we ask that they only remove their shirts for the contest and photos only at the Anime village area.
 
ADVERTISING/SALES
NO SALES are permitted on the premises outside your own booth space. 
Anyone found posting, pasting, taping, or pinning material on convention property that is not an artist or vendor will be immediately removed from the convention grounds. Advertisements MAY NOT be placed anywhere other than your own booth area and MAY NOT be handed out in an open area.
 
DRESS CODE
The level of undress of certain Cosplay or rave gear causes issues with a large subset of our attendees.  Our minimal dress standards are shirts and shorts for men and women, with no exceptions for Cosplay in public areas.  Please plan your Cosplay in advance accordingly.  
 
PROP WEAPONRY SPECIFIC RULES

JapanFest has a clear NO WEAPONS policy that will be enforced.  Regardless if it is sheathed, holstered or peace bound.  This includes (but is not limited to): firearms, knives, bludgeons, stun guns, brass knuckles, bows strung with tense string/capable of firing, bullets, grenades, landmines, etc.
 
Violation of these rules may result in a warning, having your prop removed from the convention grounds, or having you escorted off the convention property.  The most severe violations may result in action by the local Police Department.
Please note that all rules can be superseded on the day of JapanFest by requests from the venue, security, or the Police Department.  Consideration will be taken into account for any last-minute changes of this nature.
 
PROPS
No “Live Steel” is permitted at any time. “Live Steel” is defined as any metal that can: hold a bladed edge (regardless if sharpened or not), or shaped in a way that has sharp edges or spikes.  Any actual metal used in a piece must be rounded and curved and not be the ‘edge’ portion of a prop blade).  Examples of prohibited items in this category include real metal swords or axes with blunted blades.

The props must be cased or sheathed at all times. No clowning around or showing off in the common areas.  Any props used in an offensive manner will be confiscated.

JapanFest reserves the right to eject anyone from convention grounds at any time.
 
SERVICES FOR ATTENDEES WITH DISABILITIES
JapanFest is happy to provide the following services and information for our attendees with disabilities who plan to attend the 2021 event! We aim to help make the experience as convenient as possible for everyone.  Due to the convention’s limited resources, convention staff may be required to discuss reasonable accommodation with you in order to attempt to meet your needs. 
 
WHEELCHAIR/ECV RENTALS
The Center’s wheelchairs are reserved for emergency medical use only. The client should plan to provide wheelchairs and other assistance devices for public events as needed.

 

ACCESSIBILITY FOR THE PHYSICALLY CHALLENGED
Handicapped parking is available in all Gas South Convention Center lots. 
All spaces require a valid permit to be displayed at all times.  
Please note that Gas South Convention Center no longer provides trolley service. 

 

IN CASE OF EMERGENCY
In case of an emergency, please inform one of the following: security guards, JapanFest staff (wearing red shirts with staff written on the back), JapanFest information center (first floor under the main entrance), or Gas South Convention Center concierge desk (behind the main entrance ticket booth).


*JapanFest reserves the right to edit or change these Terms and Conditions at any time.